The IACUC Administrator’s Guide to Animal Program Management

By William G. Greer, Ron E. Banks

© 2016 – CRC Press

289 pages | 2 B/W Illus.

Purchasing Options:
Hardback: 9781439849057
pub: 2016-02-05
$79.95
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About the Book

The IACUC Administrator’s Guide to Animal Program Management supports IACUC administrators who assist with developing, managing, and overseeing a program of animal care and animal use. It provides many options and possibilities for specific operational practices (e.g., how to build a well-functioning IACUC, what a functional protocol template looks like) to satisfy regulatory requirements.

The material provided is a compilation of several years of Best Practices (BP) meetings among IACUC administrators across the country. The BP meetings included representatives from the NIH/OLAW, AAALAC, and the USDA, whose presence and dialogue assured the BP discussion met or exceeded all regulatory or accreditation minimum standards. BP meeting attendees from private, public, governmental, and academic organizations have helped to shape and develop the information offered herein. It is through the insight of several hundred colleagues—their successes as well as their failures—that the authors have distilled suggestions and considerations for your local animal care and use program.

This handbook complements other useful references and manuals regarding programmatic function—it is not intended to replace them. The primary difference you will find is the transparent and open nature of describing processes that have been time tested and proven to help you and your organization satisfy the regulatory requirements.

Table of Contents

An Introduction to Best Practices Meetings

Introduction

History of Best Practices Meetings

IACUC Administrators’ Association

BP Meetings

The IACUC Administrator’s Office Structure

Scenario

Office Models

How Many Full-Time Employees Does It Take to Effectively Operate an IACUC Administrative Office?

Funding Implications

Summary

Hiring IACUC Administrative Staff Members

Reporting Lines: Who Reports to Whom?

Performance Data

Improving Efficiency and Working Smart

The IACUC Administrator’s Role and Responsibilities

Scenario

The IACUC Administrator

What Are the Common Duties of the IACUC Administrator?

The Animal Care and Use Program

Scenario

Introduction

Key Members of the Organization’s Animal Care and Use Program

The IACUC

Protocol Review and Approval

Scenario

Prescreening Protocols (Administrative and Veterinary Reviews)

Initiating the IACUC Review Process

Protocol Noncompliance

Scenario

Investigating and Reporting Animal Welfare Concerns

Protocol and Grant Congruency

Scenario

Background

Is Congruence Required?

Collaborations and Protocol and Grant Congruency

Common Practices

How Does a Grant Modification Affect the IACUC Approval?

Oversight at Collaborating Organizations

Animal Care and Use Program Review

Scenario

The Program Review

Illustrating the Animal Care and Use Program Review Process

Documenting the Program Review

Semiannual Facility Inspection

Scenario

The Facility Inspection

Conducting Semiannual Inspections

Identifying, Documenting, and Correcting Deficiencies

Monitoring the Animal Care and Use Program

Scenario

Introduction

Monitoring Approved IACUC Protocols

Post-Assessment Activities (Follow-Ups)

Facilitating Communication

Scenario

Effective Communication

Field Studies

Scenario

IACUC Review of Field Studies

Personnel Qualifications and Training Programs

Scenario

Establishing a Training Program

Common Training Employed by Organizations Using Animals

Tracking Animal Use on Protocols

Scenario

Animal Use

Veterinary Care Programs

Scenario

The Veterinary Care Program

Evaluating the Veterinary Care Program

Whistle-Blower Policy

Scenario

The Policy

Investigating Whistle-Blower Policy Reports

Occupational Health and Safety Program

Scenario

The OHSP and Accreditation

Personal Dispositions (Personal Risk Assessments)

Emergency Disaster Plans

Scenario

Developing an Emergency Disaster Plan

The EDP Program Structure

The Role of a Primary Grantee

Scenario

AAALAC Accreditation

PHS Assurance Ramifications

Securing Animal Welfare Assurance Coverage

Collaborations and Contracts

FOIA, Sunshine Laws, and Confidential Information

Scenario

Freedom of Information Act

Responding to FOIA Requests

State Sunshine Laws

Institutional Access to Information

DOD and VA Regulations—Know the Differences

Scenario

Federal Funding and PHS Assurance

USDA Oversight

Definition of Terms

Unit Structure

DOD and VA Training

Semiannual Review Processes

IACUC Minutes

Protocols

Unique Aspects of VA and DOD Programs

Memorandum of Understanding

Models of Interaction and Relationship

Data Management and Electronic Systems

Scenario

Methods of Telecommunications

Recordkeeping

Records Management

Using Electronic Systems for the Protocol Review Process

Policies, Guidelines, and Standard Operating Procedures

Scenario

Policies, SOPs, and Guidelines—What Is the Difference?

Policy Formats

Sample Policies

Appendices

About the Authors

William G. Greer received his BS degree in microbiology and is currently earning an MS degree in adult education from The Pennsylvania State University, where he serves as associate director in the Office for Research Protections. He is a certified IACUC professional administrator, laboratory animal technician, and hazardous materials shipping professional. He established the IACUC Administrators Best Practices Meetings and led the team that formalized the IACUC Administrator Association (IAA). He also established the Committee on Institutional Cooperation IACUC Administrators’ working group (Big Ten Universities). In 2011, Bill was awarded the Penn State Vice President for Research Outstanding Leadership Award.

Ron E. Banks earned his veterinary degree from Auburn University’s School of Veterinary Medicine. He served 34 years in the United States Army Veterinary Corps and is currently the director of the Office of Animal Welfare Assurance at Duke University, Durham, North Carolina. He is a Fellow of the National Academies of Practice, and board-certified with the American College of Laboratory Animal Medicine, the American College of Veterinary Preventive Medicine, and the American College of Animal Welfare. Along with Bill Greer, he has facilitated Best Practices meetings since its inception in 2005 and continues to serve as a member of the Board of Directors of the IACUC Administrators Association.

Subject Categories

BISAC Subject Codes/Headings:
MED089000
MEDICAL / Veterinary Medicine / General
MED096000
MEDICAL / Toxicology
MED106000
MEDICAL / Research