The IACUC Administrator’s Guide to Animal Program Management

By William G. Greer, Ron E. Banks

© 2016 – CRC Press

294 pages | 2 B/W Illus.

Purchasing Options:
Hardback: 9781439849057
pub: 2016-01-15
Available for pre-order
US Dollars$79.95

About the Book

The IACUC Administrator’s Guide to Animal Program Management assists IACUC administrators charged with developing, managing, and overseeing a program of animal care and animal use. It provides many options and possibilities for specific operational practices (e.g., how to build a well-functioning IACUC, what a functional protocol template looks like) to satisfy regulatory requirements.

The material provided is a compilation of several years of Best Practices (BP) meetings among IACUC administrators across the country. The BP meetings included representatives from the NIH/OLAW, AAALAC, and the USDA, whose presence and dialogue assured the BP discussion met or exceeded all regulatory or accreditation minimum standards. BP meeting attendees from private, public, governmental, and academic organizations have helped to shape and develop the information offered herein. It is through the insight of several hundred colleagues—their successes as well as their failures—that the authors have distilled suggestions and considerations for your local animal care and use program.

This handbook complements other useful references and manuals regarding programmatic function—it is not intended to replace them. The primary difference you will find is the transparent and open nature of describing processes that have been time tested and proven to help you and your organization satisfy the regulatory requirements.


"The National Institutes of Health (NIH) Office of Laboratory Animal Welfare (OLAW) is pleased to endorse this volume of best practices for operation of animal care and use programs (ACUP) at Public Health Service (PHS)-assured institutions. But more than this static collection of operational practices, we support your practice of coming together to share your methods of operating programs at your institutions—large and small, academic, government, nonprofit, and for-profit organizations."

—Susan Brust Silk, MS, Director, Division of Policy and Education, NIH Office of Laboratory Animal Welfare

Table of Contents

An Introduction to Best Practices Meetings


History of Best Practices Meetings

IACUC Administrators’ Association

BP Meetings

The IACUC Administrator’s Office Structure


Office Models

How Many Full-Time Employees Does It Take to Effectively Operate an IACUC Administrative Office?

Funding Implications


Hiring IACUC Administrative Staff Members

Reporting Lines: Who Reports to Whom?

Performance Data

Improving Efficiency and Working Smart

The IACUC Administrator’s Role and Responsibilities


The IACUC Administrator

What Are the Common Duties of the IACUC Administrator?

The Animal Care and Use Program



Key Members of the Organization’s Animal Care and Use Program


Protocol Review and Approval


Prescreening Protocols (Administrative and Veterinary Reviews)

Initiating the IACUC Review Process

Protocol Noncompliance


Investigating and Reporting Animal Welfare Concerns

Protocol and Grant Congruency



Is Congruence Required?

Collaborations and Protocol and Grant Congruency

Common Practices

How Does a Grant Modification Affect the IACUC Approval?

Oversight at Collaborating Organizations

Animal Care and Use Program Review


The Program Review

Illustrating the Animal Care and Use Program Review Process

Documenting the Program Review

Semiannual Facility Inspection


The Facility Inspection

Conducting Semiannual Inspections

Identifying, Documenting, and Correcting Deficiencies

Monitoring the Animal Care and Use Program



Monitoring Approved IACUC Protocols

Post-Assessment Activities (Follow-Ups)

Facilitating Communication


Effective Communication

Field Studies


IACUC Review of Field Studies

Personnel Qualifications and Training Programs


Establishing a Training Program

Common Training Employed by Organizations Using Animals

Tracking Animal Use on Protocols


Animal Use

Veterinary Care Programs


The Veterinary Care Program

Evaluating the Veterinary Care Program

Whistle-Blower Policy


The Policy

Investigating Whistle-Blower Policy Reports

Occupational Health and Safety Program


The OHSP and Accreditation

Personal Dispositions (Personal Risk Assessments)

Emergency Disaster Plans


Developing an Emergency Disaster Plan

The EDP Program Structure

The Role of a Primary Grantee


AAALAC Accreditation

PHS Assurance Ramifications

Securing Animal Welfare Assurance Coverage

Collaborations and Contracts

FOIA, Sunshine Laws, and Confidential Information


Freedom of Information Act

Responding to FOIA Requests

State Sunshine Laws

Institutional Access to Information

DOD and VA Regulations—Know the Differences


Federal Funding and PHS Assurance

USDA Oversight

Definition of Terms

Unit Structure

DOD and VA Training

Semiannual Review Processes

IACUC Minutes


Unique Aspects of VA and DOD Programs

Memorandum of Understanding

Models of Interaction and Relationship

Data Management and Electronic Systems


Methods of Telecommunications


Records Management

Using Electronic Systems for the Protocol Review Process

Policies, Guidelines, and Standard Operating Procedures


Policies, SOPs, and Guidelines—What Is the Difference?

Policy Formats

Sample Policies


About the Authors

William G. Greer received his BS degree in microbiology and is currently earning an MS degree in adult education from The Pennsylvania State University, where he serves as associate director in the Office for Research Protections. He is a certified IACUC professional administrator, laboratory animal technician, and hazardous materials shipping professional. He established the IACUC Administrators Best Practices Meetings and led the team that formalized the IACUC Administrator Association (IAA). He also established the Committee on Institutional Cooperation IACUC Administrators’ working group (Big Ten Universities). In 2011, Bill was awarded the Penn State Vice President for Research Outstanding Leadership Award.

Ron E. Banks earned his veterinary degree from Auburn University’s School of Veterinary Medicine. He served 34 years in the United States Army Veterinary Corps and is currently the director of the Office of Animal Welfare Assurance at Duke University, Durham, North Carolina. He is a Fellow of the National Academies of Practice, and board-certified with the American College of Laboratory Animal Medicine, the American College of Veterinary Preventive Medicine, and the American College of Animal Welfare. Along with Bill Greer, he has facilitated Best Practices meetings since its inception in 2005 and continues to serve as a member of the Board of Directors of the IACUC Administrators Association.

Subject Categories

BISAC Subject Codes/Headings:
MEDICAL / Veterinary Medicine / General
MEDICAL / Toxicology
MEDICAL / Research