Strategic Sourcing in the Public Sector  book cover
1st Edition

Strategic Sourcing in the Public Sector

  • Available for pre-order on April 14, 2023. Item will ship after May 5, 2023
ISBN 9781032211794
May 5, 2023 Forthcoming by Routledge
160 Pages 3 B/W Illustrations

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Book Description

Effective sourcing in the public sector is a collaborative and strategic process that does not end when the contract or purchase order is executed. As an ongoing process of improvement, strategic sourcing requires regular appraisals of procurement activities to ensure they continue to support the goals of the entity. Strategic Sourcing in the Public Sector explains the theory behind sourcing. Why does sourcing need to be strategic, and what are the stakeholders’ roles in the process? Written to complement the Institute of Public Procurement’s (NIGP) Sourcing and Solicitation curriculum, this book explores the impetus or the ‘why’ behind the sourcing process as well as the ‘how.’

The book walks the reader through all of the important considerations for any sourcing process, including requirements analysis, stakeholder involvement, scope of work, sourcing documents and approvals, and supplier relationship management to name a few. Throughout the book, students and practicing professionals are encouraged apply principles of procurement to diverse situations. Because of its user-friendly language and approach, Strategic Sourcing the Public Sector is accessible to those new to the procurement profession, individuals seeking certification, and undergraduate and graduate students enrolled in public administration programs. At the same time, the rich content based on NIGP’s public procurement competency framework provides value for seasoned professionals with substantial experience and specialized knowledge.

Table of Contents

1. Overview 1.1 What Is "Sourcing"? 1.2 The History of Sourcing 1.3 Role and Importance of Sourcing in the Procurement Cycle 1.4 Approach to the Sourcing Process 1.5 Relationships to Other Phases of the Procurement Cycle 1.6 Stakeholder Roles and Responsibilities 1.7 Traditional Challenges to Optimal Sourcing  2. Strategic Sourcing 2.1 Overarching Goal 2.2 Key Ingredients 2.3 Objectives 2.4 Drivers of Strategic Sourcing  3. Guidelines for Strategic Sourcing 3.1 The Traditional Approach 3.2 The Seven Business Models 3.3 The Four Cornerstones Framework 3.4 Gathering Suppliers 3.5 Cooperative Procurement as a Strategy 3.6 Sourcing Strategies in an Emergency  4. Requirements Analysis 4.1 Internal Assessment 4.2 External Assessment  5. Sourcing for Stakeholders 5.1 Defining the Stakeholders 5.2 End Users, Stakeholders, and Supplier Input  6. Scope of Work 6.1 The Importance of Specification 6.2 Market Research 6.3 Types of Specifications 6.4 What Makes Good Specifications and Requirements 6.5 Punctuation Matters 6.6 Elements of Specifications and Requirements 6.7 Mitigating Contract Risks 6.8 Specifications Created by Third Parties  7. Sourcing Methods, Business Approaches, and Processes 7.1 Methods 7.2 Strategies and Business Approaches in Sourcing 7.3 Sourcing Processes  8. Sourcing Documents and Approvals 8.1 Sourcing Documents 8.2 Sourcing Document Approvals  9. Authorizations, Approvals, and Award 9.1 Authorization to Solicit 9.2 Types and Levels of Authority 9.3 Award  10. Supplier Relationship Management 10.1 Developing and Strengthening Good Relationships 10.2 Supplier Relationship Management Program 10.3 Final Considerations for a Smooth Transition 10.4 Documenting Lessons Learned 10.5 Management and Disposition of Surplus  11. Conclusion

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Barbara A. Grilli, CPPO, CPPB, C.P.M., NIGP-CPP, has more than 30 years of experience in public and private sector procurement and supply management, including director-level experience in local government and transportation. Barbara has led departments in two agencies that have achieved the prestigious NIGP Pareto Accreditation multiple times. She has been recognized for implementing transformational strategic sourcing, supplier relationship management, sustainability and e-procurement programs; and has also served on numerous public procurement committees including UPPCCs Board of Examiners, Item Review Committee and Job Analysis Task Force.

Theresa G. Webb, NIGP-CPP, CPPO, CPPB, C.P.M., is a versatile, visionary procurement professional with 30+ years of leadership experience in both the public and private sectors. She has extensive experience in reorganization and transformation of procurement organizations with a broad background in strategic sourcing and best value and outcome-based contracting.


"The evolution and differences in today's commercial markets now require that public procurement practitioners understand the fundamentals of strategic sourcing.  This book will provide advanced perspectives that promote implementing the right strategies and will definitely help elevate the profession."

François Émond, Executive Director, CPPC

"The content of Strategic Sourcing in the Public Sector aligns with the 2021 UPPCC Body of Knowledge and Competency for both the CPPO and CPPB certifications."

Universal Public Procurement Certification Council (UPPCC)

"This book provides foundational knowledge and specific strategies for any public procurement professional. It includes valuable guidance on the strategic sourcing process and opportunities for increased efficiency."

Matt Oyer, Chief Learning Officer, National Association of State Procurement Officials (NASPO)