Facilitation by Facilitators
Facilitator Definition
Structure
Process
Groups
Function Effectively
Decision Making
A Helper and Enabler
Supports Others
Group Achievement
Roles and Responsibilities of a Facilitator
Core Practices for a Facilitator
FNS 4D Facilitation Model and Core Practices
Neutral Is a Must
Benefits of a Neutral Facilitator
What Can Go Wrong in Facilitation?
A Hypothetical Company: Quality Value Systems (QVS)
IAF and INIFAC Core Values/Competencies
Facilitator’s Exercises
Becoming and Sustaining Being an Excellent Facilitator
Becoming an Excellent Facilitator Takes Continuous Learning
The Facilitator’s Checklist
Prior to the Meeting
UNIFAC’s Core Competency B Assessment
Using OAR and/or PAL
Just Prior to the Meeting
During the Meeting
The Process
Establishing the Ground Rules
After the Meeting
Self-Evaluation after Each Meeting
Using TOTs to Get Team Back on Track
Tool to Use When the Team and/or the System Needs Jumpstarting
Facilitator’s Exercises
Different Types of Facilitators
Types of Facilitators
Business Facilitators
Training Facilitators
Conflict Resolution Facilitators
Wraparound Facilitators
Small Group Facilitation
The Results Facilitator
The Hendecagon Model: The Skill Set of an Experienced Facilitator
Facilitator’s Exercise
Ability to Influence
Be Able to Influence
Knowing You
Know Your Client
IAF Core Competencies in this Area
Create Collaborative Client Relationships
Facilitator and Team Leader Interface: Keys to Their Success
Share Responsibility
Work Together
Keeping Focused
Know Your Team Members
Coaching
Introduction
Guidelines and Coaching Process
Coaching Method
Coaching: Toyota Kata
Facilitator’s Exercise
Understanding Group Dynamics, Handling Difficult Behaviors, and Managing Conflict
Teams and Groups
Tuckman’s Four Stages of Team Development
Form
Storm
Norm
Perform
New Stage Needed for the "Never-Ending, on a Journey" Team
IAF Facilitator Core Competencies
Create and Sustain a Participatory Environment
Cultivate Cultural Awareness and Sensitivity
Team Members’ Behavior
Intervention Approaches
Managing Conflict
IAF Facilitators’ Core Competencies
Create and Sustain a Participatory Environment
Observing Group Dynamics
Group Guidance and Self-Awareness
Guide Group to Appropriate and Useful Outcomes
Facilitate Group Self-Awareness about Its Task
Model Positive Professional Attitude
Trust Group Potential and Model Neutrality
Facilitation Engagement Processes
Team Building, Teamwork, and High-Performing Teams
Teams
Team Building
Teamwork and High-Performance Results
Quick Check on Whether a Team Is High-Performance or Not?
Facilitator Exercise
Know the Technical Area or Process (Four Key Examples)
Introduction
Example 1: ISO 50001 Energy Management System (EMS)
Example 2: ISO 14001 Environmental Management System
Example 3: Construction Partnering
Example 4: Problem Solving
What is CAPDO (Check–Act–Plan–Do)?
Tools and Techniques Needed for PDCA and CAPDO
Facilitator Exercise
Facilitation Tools and Techniques
Introduction
Facilitator’s Toolkit
Objective and Problem Definition
Generation of Ideas and Collection of Data
Evaluation of Ideas/Data
Analysis of Data
Countermeasures
Implementation
Generating Ideas
Brainstorming and Nominal Group Technique
Strategic Planning
Headlight Teams
Environmental Scan
SWOT Analysis
Affinity Diagrams
Gathering Data
Check Sheets
Company’s Information Systems
Research Internet
Surveys
Focus Groups
Evaluating Ideas
Multivoting
Pareto Analysis
Metrics
Criterion Matrix and Ranking
Flow Chart
Analyzing
Fishbone Diagram
Root Cause Matrix
Benchmarking
Selling Your Solution
Rate of Return or Payback Period
The Solution Matrix
Facilitator Exercises
Objectives and Targets Development and Action Plans
Objectives and Targets
Making Targets SMART
Objective and Target (O&T) Template and Developing Action Plans
Explanation on How to Fill out the O&T Template
Establishing Objectives and Targets
Achieving Team Results Using Toyota Kata
Facilitator Exercise
Projects and Project Management
What Is a Project and Project Management?
Project Phases
Facilitator Exercise
Facilitators’ Professional Behavior and Continuing Education
IAF Core Competencies
IAF Facilitators’ Core Competencies
Certification
Model Positive Professional Attitude
IAF Facilitator Core Competencies
Self-Assessments
Facilitator Exercise
Evaluation of IAF Facilitator Core Competencies for Certification
The IAF Facilitator Core Competencies
Evaluation of the IAF Facilitator Core Competencies
INIFAC Core Competencies
The Subcompetencies
IAF and INIFAC Core Competencies Comparison
Summary of Comparison
Results Facilitator Core Competencies
Critical Success Factors (CSFs) for a Facilitated Session
Facilitators’ Core Competencies Recommendations
Facilitator Exercise
Facilitator’s Offshoots and Questions from New Facilitators (39 Different Areas)
The 39 Areas
Subject Content
Is It a Must that the Facilitator Know the Subject Content?
Responsibility for Results
Is the Facilitator Held Responsible for the Results?
Team Composition
Is the Facilitator a Team Member?
What Is the Optimum Size for a Team?
Team Momentum
How Many Objectives and Targets (O&Ts) Are Necessary to Maintain a Team?
Jumpstarting a Team
How Can You Jumpstart a Team if Needed?
Facilitator’s Skills
Are All Facilitators Equal?
Seven Quality Control Tools
Is Life over for the Seven QC Tools?
Listening
How Important Is the Ability to Listen for a Facilitator?
Training
Who Provides the Training to New Team Members?
Who Trains the Objective Champion or Strategic Council or Top Management in the EnMS?
Certification
Should I Become Certified?
Communications
How Can You Improve Communications?
Feedback
How Do You Ensure the Feedback You Give as a Facilitator Is Helpful?
Group Stages
Can You Actually See a Team Go through the Four or Five Stages of Group Dynamics?
Team Members
Has It Been Your Experience That the Team Leader, Facilitator, and One or Two Team
Members Do Most of the Team Work?
Team Members Replacement
On Permanent Teams, Do You Think That Team Members Should Be Replaced Periodically, for Example, Every Year?
Team Leader/Facilitator Coordination
Should the Team Leader and Facilitator Meet before Each Meeting?
Meeting Length
How Long Should Our Meetings Last?
Document Control Manager
Is It a Good Practice to Have the Team Leader for an ISO Team Be the Document Control Manager?
Award and Recognition
When a Company or Organization Has an Awards Program, Does It Motivate Teams?
Energy Team
Does a Company Only Need to Have One Energy Team or Are Others Recommended?
Lead Facilitator
How Do You Define a Lead Facilitator?
Lean and Six Sigma
Do Lean and Six Sigma Efforts Need Facilitators?
Objective and Target Responsibilities
Is It Good to Have Most, If Not All of the Team Members, to Be Responsible for an Objective and Target on an ISO Team?
O&T Responsible Person
What Are the Responsibilities of an Objective and Target Responsible Person?
O&T Time to Completion
How Long Should an Objective and Target Take to Finish or Complete?
Coaching Effectiveness
How Do You Know Whether the Coaching You Have Been Doing Was Effective?
kWh Intensity
Why Is kWh/sq. Footage Used as an EPI When kWh Usage Tells You How Well You Did?
Team Types
What Are the Different Kinds of Teams That Exist in Today’s Organizations and Companies?
Facilitator Benefits
What Are the Benefits of Having a Facilitator?
Neutrality
Should a Facilitator Be Neutral and Not Participate in the Meeting Contents?
Team’s Success
When Is a Team Considered Successful?
In-House versus Outside Facilitator
When Is it Best to Use an Outside Facilitator Instead of an In-House Facilitator?
LeBron James as NBA’s Best Results Facilitator
Why Is LeBron James Called the Best Facilitator Ever in the NBA?
Results Facilitator Name Acceptability
Will the Facilitator World, including the National Organizations, Accept the Term Results Facilitator?
Things a Facilitator Can Do Badly
What Are Some of the Things You Noticed That Facilitators Do Badly in Some Meetings?
Process Observers
In My Last Organization, the Facilitator Used Process Observers to Help Monitor the Team Meetings. Do You Think They
Are Useful?
Exit Interviews
Should the Team Have Exit Interviews with Team Members Who Resigned or Ask to Be Excused from the Team?
Team Closure
Should There Be Specific Activities Accomplished When a Team Is Closing?
Facilitators Phased out
Don’t Most ISO Standards Implementation Teams Phase out Facilitators When They Reach the Maintenance Stage?
Facilitator Exercise
Conclusions
Bibliography
Appendix
Index
Biography
Marvin T. Howell
